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ATS & GDPR: What You Need to Know

With the implementation of the GDPR Data Protection Act in May 2018, data privacy has been an increasingly important topic in the recruiting world. In order to comply with these new laws, it's essential that your applicant tracking system is also GDPR compliant. In this article, we will share with you the key privacy points every applicant tracking system should cover.

Review your provider's policies

It is very important to confirm that your ATS provider is compliant with GDPR data privacy laws and any other privacy laws in your country. Having a provider that is committed to data protection should be at the top of your list of requirements. You still need to make sure that your own policies are also complaint, but having all your data saved in a GDPR compliant applicant tracking system will make your recruiting process much easier.

ATS GDPR: What You Need to Know

 

Key policies to review

There are a few policies that you should review with your software provider and also within your own recruiting team, to make sure that all data is being handled properly. 

Applicant tracking process

The biggest privacy point within the applicant tracking process is the deletion of data. Data needs to be regularly deleted in accordance with the privacy laws. In addition, you should review your privacy policy and any consent forms.

Career site

There are several topics to cover when discussing the data of your career site. For example, the privacy policy of the page, the regulations for data storage, the integrations of plug-ins, and pixel tracking. 

Talent pool/network

If you have a talent pool or network through your applicant tracking system, there are a few things you should consider. The confirmation of consent, data retention policies, and an email confirmation process are all points that should be discussed. 

 

Stress less with a GDPR compliant ATS

If you're concerned about the way you are handling data in your recruiting process, consider using a GDPR compliant applicant tracking system. This will take away some of the stress about how and where your data is stored and deleted. But no matter what, make sure to stay informed about the new laws yourself.

 

Check out our page "The Ultimate Guide to Applicant Tracking Systems" to find further resources on the topic of applicant tracking.

Talention offers a GDPR compliant applicant tracking system with all the analysis and tools you need to find, reach, interest, and ultimately motivate your relevant candidate target groups to apply for jobs. We would be happy to show you what this process would look like in your case with a free demo. You can request a free demo here. 

41-Point Checklist: Applicant Tracking System
Topics: ATS GDPR data collection data privacy